Written by Scott Tousley @sjtousley
Canned Responses Gmail
Canned responses is a Gmail feature allowing users to create and
save multiple email templates in their inbox. You must enable this feature in
your Gmail Settings, and create templates, or 'canned responses,' before using
this feature.
Repeatedly
copying and pasting the same email response is a nightmare. If you aren't using
a free sales email template tool like HubSpot,
you can still save time by using Gmail templates (also known as “canned
responses”).
They
can be completely set up in about 60 seconds. Here's how ...
How to Create a Canned Response
in Gmail
1.
In Gmail, click the Gear icon, then click 'Settings'.
2.
Click the tab that says 'Advanced'.
3.
Click 'Enable' on the 'Templates' prompt.
4.
Start a new email by hitting 'Compose' in the upper left-hand
corner of your inbox.
5.
Type the email message you'd like to save as a template.
6.
Click the three dots icon on the bottom right-hand corner of the
compose window, hover over 'Templates,' 'Save draft as template,' and then
click 'Save as new template'.
7.
Name your template.
8.
Start a new email by hitting 'Compose' in the upper left-hand
corner of your inbox.
9.
Click the three dots icon on the bottom right-hand corner of the
compose window, hover over 'Templates,' then click on the template name.
10.
After the response is pasted, add your recipient and click 'Send'.
Here's
how to quickly activate canned responses:
1. In Gmail, click the Gear Icon, then click 'Settings'.
2. Click the tab that says 'Advanced'.
3. Click 'Enable' on the 'Templates' prompt.
Make
sure the 'Enable' option is selected on the 'Templates' prompt, and click 'Save
Settings' at the bottom of the screen to save your changes.
Once
this setting is activated, you can create your templates.
4. Start a new email by hitting 'Compose' in the upper left-hand
corner of your inbox.
5. Type the email message you'd like to save as a template.
The
body copy will serve as the blueprint for your template.
6. Save the template.
Click
the three dots icon on the bottom right-hand corner of the compose window,
hover over 'Canned responses,' 'Save draft as template,' and then click 'Save
as new template'.
7. Name your canned response.
Type
the name of your template in the 'Enter a new template name' field and hit
'Save'. Note: This will also auto-populate as your email subject line.
Nice,
we saved our first canned response. Now, here's how to insert the saved
response into a new email.
8. Create a new email.
Hit
'Compose' in the upper left-hand corner of your inbox.
9. Insert the template into the email.
Click
the three dots icon on the bottom right-hand corner of the compose window,
hover over 'Templates,' then click on the template name. This will
auto-populate the body copy of the email and the subject line.
10. Prepare the email for delivery.
Make
any adjustments needed to personalize the message, add your recipient, and
click 'Send'.
How to Edit a Canned Response in Gmail
Once
your canned responses are created, they are easy to modify. Follow these steps
to edit a canned response:
·
Compose a new email, and insert the template you would like to
edit in the body of the email.
·
Make any necessary changes, and tap the three dots on the bottom
left-hand side of the email window.
·
Go to 'Templates' > 'Save draft as template' > 'Overwrite
Template' and select the template you are updating.
How to Delete a Canned Response in Gmail
If
you want to get rid of a canned response altogether, follow these steps to
delete it:
·
Compose a new email.
·
Go to 'Templates' > 'Delete template' and select the template
you want to delete.
Canned
responses might seem like a small win, but these incremental performance
improvements add up over time and set you apart. Give it a try.
No comments:
Post a Comment