Lee Mathews Senior Contributor Mar 19, 2020,07:30am EDT
A lot has changed
in the business world in the last two weeks. As more and more workers are
allowed — or forced — to work from home due to the Coronavirus pandemic,
teleworking and videoconferencing have become the new normal.
Empowering
employees to work remotely and hold virtual meetings has a number of benefits,
but there are risks that you should be aware of, too. The National Institute of
Standards and Technology (NIST) wants to help you mitigate those risks.
In a post this week
the Institute shared a number of steps you can take to keep virtual meetings
as secure as possible. It all starts with making smart choices when
you create the meeting.
Options differ
depending on which app you’re using to conduct your meeting, but do your best
to limit features that you won’t need during your meeting. If there’s no need
for screen or file sharing, for example, turn them off.
By now hopefully
you’re aware that re-using passwords is a very bad idea. The same goes for
meeting access codes. Use fresh codes every time and, if possible, require your
attendees to join using PINs or one-time use codes.
It’s also
imperative to know who’s joined the meeting. Keep the app’s dashboard visible
so unidentified attendees don’t go unnoticed. And as annoying as those audible
alerts when someone joins are when you’re having a big meeting, don’t turn them
off. Take the time to verify whether the person who just joined should be
watching or listening.
The institute offers several
other tips and has put together a nice infographic to help
guide you through “The Conference Call Security Highway.”
While you’re there,
take the time to familiarize yourself with the NIST’s telework
guidance. Cybersecurity starts with the person sitting behind the
keyboard — so read up and make sure you’re ready to deal with the realities of
remoting.
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